Listing & Transaction Coordinator

Job Description

About Us

MegaTeam Ops is a fast-growing real estate operations company that provides white-glove listing and transaction coordination services to top-producing real estate teams and agents. Our mission is to bring structure, accountability, and peace of mind to every step of the real estate process , from contract to close.

We’re looking for a Listing & Transaction Coordinator who thrives in a fast-paced, detail-oriented environment and loves keeping things running smoothly behind the scenes.

The Role

We’re looking for a detail-oriented, licensed real estate professional to join our team as a Listing & Transaction Coordinator. This position starts part-time with the potential to grow into a full-time role as our agent partnerships expand.

You’ll coordinate listings from pre-market through contract and closing, ensuring a smooth, organized, and professional experience for agents and clients.

What You’ll Do

As the organizational backbone of the transaction, you’ll manage every detail from pre-market prep through closing day.
Your responsibilities include:
• Manage listings from preparation through active status and closing
• Oversee contract-to-close timelines, contingencies, and compliance
• Reviewing contracts, disclosures, and addenda for accuracy and compliance
• Managing MLS entries, updates, and marketing materials
• Coordinating photos, staging, inspections, and appraisals
• Tracking deadlines, contingencies, and key milestones
• Communicate proactively with clients, agents, lenders, title, and vendors
• Monitoring checklists and maintaining organized digital files
• Ensuring smooth closings and error-free settlement statements

Requirements
• Active Virginia real estate license (required)
• 1–2 years of real estate administrative, listing coordination, or transaction management experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Tech-savvy with MLS, AuthentiSign, Dotloop, Transaction Desk, Canva, AFrame, and/or Google Workspace experience. CRM experience (Lofty, Follow Up Boss, Buffani, etc) is a plus
• Bilingual (Spanish-English) is a plus

Job Types: Full-time, Part-time

Pay: $20.00 – $25.00 per hour

Benefits:
• Flexible schedule

Application Question(s):
• Are you willing to move your license to a different Broker for compliance purposes, if required?

License/Certification:
• Virginia Real Estate Salesperson or Broker License? (Required)

Work Location: Remote